Traveling to work? 12 smart strategies to control your spending

A business trip is a great opportunity to make new connections and make deals. However, between transportation, food, lodging, and other daily expenses, it’s easy for a traveling professional to rack up a hefty bill.

To help busy travelers find ways to cut costs while traveling, a group of Young Entrepreneur Council (YEC) members answered the following question:

“As business travel picks up again, what simple advice do you have for professionals looking to cut costs while commuting? Why?”

Here are their top recommendations.

1. Keep the auxiliary charges low

“It’s tempting to buy Wi-Fi to work on the plane, but sometimes it’s more cost-effective to wait until you get to the hotel and can use the free Wi-Fi. Also, if you’re on a business trip, you should balance your food expenses and resist the temptation to be a tourist. Instead, travel like you live in the area, buying only the essentials.” ~ Ron Libeck, ContentMender

2. Hire an assistant to help

“Hire a virtual assistant who will take the time to do the proper research, find the best deals on flights and hotels, and plan the trip for you. Many executives are very busy and often opt for more expensive travel options to save time and energy. Instead, hire a remote virtual assistant who can help with all the planning details and whose time is still cost-effective.” ~ Blair Thomas, eMerchantBroker

3. Buy economy class tickets

“One way to cut down on travel costs is to choose lower-class airlines and seats. Flying first class is nice, but it doesn’t have to get you from A to B. If you’re looking for a way to cut costs, this is a simple and effective way to start.” ~ John Turner, SeedProd LLC

4. Plan in advance and make a route

“Plan ahead. Try to use public transport. Stay connected. Book flights and hotels as early as possible. Compare prices and choose the best option. Create an itinerary. Make a list of all the places you intend to visit and draw an itinerary. This will help you allocate your time and money, respectively.” ~ Candice Georgiadis, Digital Day

5. Say no to last-minute plans

“Be aggressive about saying no to unnecessary last-minute travel plans. To the extent that unexpected trips can be avoided, it is better, as these trips are the most damaging to the wallet. By planning your travel calendar in advance and prioritizing video conferencing tools over last-minute trips, you can significantly cut costs.” ~ Akshar Bonu, Custom Movement

6. Explore your options

“Do your research and plan your trip accordingly. Try to find the best and most affordable options, be it an airline, hotel, car rental or something else. Knowing the options you have is better than making sudden decisions. This allows you to spend your money wisely and efficiently, choosing what adds the most value without breaking the bank.” ~ Stephanie Wells, Formidable Shapes

7. Create a documented budget

“Making a budget for your trip and sticking to it helps. A budget keeps your spending under control and ensures you spend on essentials rather than luxuries. Having the documents will also help you plan your next trip better, avoiding the mistakes you’ve made before.” ~ Jared Atchison, WPForms

8. Find a hotel outside the city

“One of the easiest ways to save money while traveling is to make sure the hotel you’re staying in isn’t in the most expensive part of town. I was lucky enough to save a lot of money on my trip by avoiding the expensive parts of the city. Instead, I would recommend checking into the hotel before you leave the airport, and if it’s the expensive part, try to find another one.’ ~ Kelly Richardson, Infobrandz

9. Book your trip in advance

“I would give one piece of advice: book your trip in advance. This way you can compare prices and find the best deals. So, start by planning your trip at least a few weeks in advance. This will help you save money and reduce your travel expenses. You can also deliberately choose travel dates that are more affordable if you check early enough.’ ~ Blair Williams, MemberPress

10. Partnership with an airline

“If you need to travel frequently for work, you may want to consider partnering with an airline to lower your costs. Many enterprise-level firms use this option, and you can too. Thanks to this, your employees will receive corporate discounts and fly at agreed rates. Sometimes they can even get additional benefits.” ~ Thomas Griffin, OptinMonster

11. Join a variety of pricing programs

“One simple tip is to join multiple pricing programs like Expedia or Priceline. You can get really good discounts and the discounts accumulate the more you use them. These websites allow you to compare prices and facilities and are very helpful if you have to unexpectedly stop in a city that you are not familiar with.’ ~ Baruch Labunsky, Rank Secure

12. Be loyal to your favorite places

“Show loyalty to your favorite hotels, airlines, car rental companies and more. A company is more likely to take care of you if you demonstrate brand loyalty rather than missing every ride. Shopping in the brand’s ecosystem will notify you of special offers, promotions and bonuses. They accumulate over time and compound as your journey continues.” ~ Mary Harcourt, CosmoGlo

Image: Depositphotos

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